Office Administrator

Destination Southampton

Administration
Southampton
Posted 1 week ago

Vacancy: Office Administrator 

Contact: Shirley Pinn shirley@destinationsouthampton.com 

Hours: Monday to Friday (9.00am to 5.30pm) (plus support at events) 

Start: December 2019 / January 2020 Salary: 

From £16,000 – £18,000 Full Time Salary 

Summary We are looking to recruit a full time office administrator to join their small, friendly team. This is an opportunity to join a company with a fantastic reputation who are one of the region’s leading providers within their industry. This will be a varied role where you will be providing administration support to the Event Managers, this will include dealing with incoming calls & emails, managing electronic diaries and assisting with the planning and preparation of events. Good solid administration and organisational skills are required, together with a knowledge of Microsoft Word, Excel and Outlook. This is a great opportunity for someone looking for a career in venues, events and hospitality. 

The modern office is based in central Southampton with free onsite parking, it is also easily accessible by public transport. The core working hours will be Monday to Friday (9.00am – 5.30pm) but please note you will be expected to provide occasional support at Events which may be outside of these hours, but ample notice of events will be given and you will receive time off in lieu. A car and driving licence is preferred. 

The role You will be joining a small, friendly team who work within a supportive and fun environment. This is a varied administrative role where your main responsibilities will be to support the Event Managers, this will include: 

  • Deal with incoming calls, helping with enquiries 
  • Effectively communicating with other members of the business and clients ensuring good working relationships are maintained 
  • Manage the incoming emails, responding where possible 
  • Managing electronic diaries 
  • Assist the Event Manager with the planning and preparation of events 
  • Manage event registration bookings using Salesforce and Eventbrite (training given) 
  • Record incoming event related invoices using Xero (training will be given) 
  • Co-ordinate correspondence for event delegates 
  • Co-ordinate hotel accommodation bookings using TAMS (training will be given) 
  • Supplying the occasional out of hours support for events 

The ideal candidate The ideal candidate will have one years’ office based experience and must be able to demonstrate good team spirit. You will need great communication skills, good attention to detail, enthusiasm and professionalism. At times, this role can get very busy so it will suit someone able to work well under pressure. You will need to be PC literate and be a confident user of Microsoft Word, Excel and Outlook. Due to the nature of the role, ideally you will drive and have your own transport. 

You will be asked to provide occasional support at Events which may be outside of your normal working hours (early morning or evening) so some flexibility will be required, however ample notice will be given and you will receive time off in lieu. 

Additional information 

Please apply by emailing shirley@destinationsouthampton.com we will respond to your application within 7 working days. 

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Job Features

Job CategoryAdministration

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